What You Need to Know About Protecting Your Email and Using Email Securely
You already know that much of your business correspondence is done through email. What you may not be aware of is that hackers, cyber-crime syndicates, and even rogue nations use email every day to steal data from US businesses. No company is too small to be targeted.
So, what do you do to guard the confidential information and client details in your emails?
Unfortunately, it’s not as simple as telling you to switch to particular email service.
Here are the things that Hill Tech Solution does to help you stay secure while doing business through email.
- Password Management
Passwords need to be strong, changed regularly, and managed automatically.
- Double Authentication
As a guard against compromised passwords, double authentication can be implemented, giving the user a simple way to verify that they legitimately have access to the email account.
- Filter for Spam and Phishing Emails
Email needs to be sorted. Along with the annoying chain letters, newsletters, and advertising comes spam and phishing emails asking for confidential information. These need to be weeded out of your inbox to save you time and keep you safe.
- Scan Email Attachments
Thousands of businesses over the years have suffered cyber intrusions because someone clicked on what seemed to be a completely innocent email attachment. Often these carry viruses or malicious ransomware code. All attachments must be scanned to verify that they are safe to open.
- Archive Emails
Compliance to legislation and industry standards often requires the archiving of email. This process needs to be set up correctly and then monitored to ensure that backups and archiving of email happen as they should.
- Block Emails with Large Recipient Lists
Most often, emails with large recipient lists are either spam or worse. By blocking these from your inbox, we save you time and keep you from potential troubles.
- Scan Internal Emails
Not many think about the fact that their internal emails need to be scrutinized for potential threats. The fact is that employees often use company email on their home computer or use company email for personal emails. These activities can then compromise the security of internal emails. As a result, all internal emails must be scanned.
- Block Big Email Attachments
Legitimate attachments generally fall into specific size ranges. Everyone sends documents, spreadsheets, and pictures. An email security specialist can set up your email system to reject email attachments that are much larger than the norm and may contain large amounts of malicious code.
- Encrypt Emails
Email encryption is a basic of email security. However, one must be careful to choose business-grade email encryption and not consumer-grade encryption.
- Employee Cybersecurity Awareness Training
The majority of email-based cybercrime attacks are “allowed” by employees that haven’t been trained to spot the ways that cybercriminals attempt to gain access. By teaching employees what to be on the lookout for, we bring them into the loop of protection around the business and help build a security-aware company culture.
- VPN for Email Access on Public WIFI
Public WIFI is an unsafe environment for employees to do business by email. An encrypted “tunnel” or VPN is used to nullify the “public” aspect of public WIFI, keeping company emails away from prying eyes.